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Convention Video Production: 4 Things to Tell Your Videographer

If your company is hosting an upcoming conference or convention, it can be video recorded for a variety of uses. Footage from the day can be used in promotional materials, advertising, training videos, and more. Before the big day arrives, however, think about the conference variables that should be discussed with your videographer. Here are four things to let your camera crew know about your next Orlando convention video production:

Speaker at Business Conference and Presentation.

1. Space Specifications

The location is set, and the rooms are booked, so what is next? Let your Orlando video production team know a few details about the rooms your company will be using for the day. Is one conference room lit only with fluorescents? Will there be room for a camera crew, or do you envision tricky camera angles? A main hall banked with a wall of windows can offer a great view while, unfortunately, backlighting and or washing out your convention speakers and participants. Thankfully, an experienced camera crew with the right equipment can handle almost anything.

2. Schedule of Events (And Degrees of Importance)

From large-scale lectures to smaller breakout sessions, your convention’s schedule will be packed with useful lectures and information. You may decide to hire a crew for only a half-day of a full day event or a single day of a multi-day conference, so it is important to prioritize your videography needs. If there are overlapping events, let your video production team know which ones are most important or if you need crews covering both rooms.

3. Featured Guests or Personnel

Similarly, help your video production team keep track of special guests or higher-ups in the company. If you brought in guest speakers specifically for your conference or convention, make sure that their presentations are recorded and that they are featured on the video. Your video production crew can help outfit you and your speakers with wireless microphones, ensuring even audio levels and an overall clear quality. Both audio and lighting levels can be controlled and evened out in conferences, lectures, trade shows, and other corporate events or functions.

4. Capturing Candid Moments

Conventions begin before registration, not at the first presentation. Consider asking your crew to catch a few shots of employees working the registration table or greeting guests. Film the lecture hall as it fills up, or capture someone discussing the various breakout sessions or guest speakers. Footage of your convention attendees socializing and making connectionscan easily be edited into a fun, vibrant montage that features highlights of the day.

In addition, remember that your dedicated camera crew can help you capture your Orlando convention video production from all angles. Consider panning the camera across an audience to record reactions to the speaker or catch a row of diligent note-takers engaged in every word of the presentation.

Our Orlando Video Production Company, NG Production Films, has the specialized expertise necessary to produce high-quality convention video productions. We have over a decade of experience and can assist you as you in all aspects of the shoot, from backdrops and angles to lighting and audio levels. Call NG Production Films today for a free no obligation consultation at 877-203-2895 or fill out our contact form for a prompt reply.